Certified in Healthcare Privacy and Security (CHPS) Practice

The correct choice highlights that an organization must provide a copy of protected health information (PHI) from all electronic systems. This is in alignment with the regulations established by the Health Insurance Portability and Accountability Act (HIPAA), which mandates covered entities to provide individuals access to their PHI, regardless of the medium or format in which the information is maintained. Electronic health records and other digital platforms store significant amounts of health information, and individuals have the right to receive copies of their data in a format that meets their needs. The emphasis on electronic systems is important because they often contain the most comprehensive and up-to-date information regarding a patient's health history, treatment, and billing. In contrast, focusing solely on physical record systems or manual systems would neglect the wide array of data stored electronically, which is increasingly the standard for healthcare information management. The option related to the EMR system alone also narrows down the response incorrectly, as many organizations utilize a variety of electronic systems—such as health information exchanges and other digital applications—that may contain PHI. Thus, including all electronic systems ensures compliance with legal requirements and supports the patients' rights to access their health information conveniently and thoroughly.